The project work is aimed at revealing the benefits of computerization in the promotion process of the loc al government system, especially as it concerns the staff of the local government. The project explained the way the local government service commissions Enugu embarks on promotion process of the local government staff in Enugu State. It has as its main purpose and other to advice the local government service commission Enugu on the benefits of computerization in the promotion process. This is to increase speed and accuracy of processing promotion records for effective promotion to encourage efficiency and productivity in the local government system.
TABLE OF CONTENT
1.0 Introduction & Background of the study
1.1 Statement of the problem
1.2 Purpose of the Study
1.3 Aims and Objectives of the study
1.6 Assumptions
1.7 Definition of terms
3.0 Description and Analysis of the existing system
3.5 Objective of the exiting system
3.6 Problems of the existing system
CHAPTER FOUR
4.0 Output specifications and design
4.1 Explanation of the system flowchart
4.2 File design
4.3 Input files (design)
4.4 Input files definition tables
4.5 Processing of input data
4.6 Modes of accessing of files
CHAPTER FIVE
5.0 Implementations
5.1 Program flow chart
CHAPTER SIX
6.0 Documentation
6.1 Software installation
CHAPTER SEVEN
Conclusion and Recommendation
7.0 Recommendation
7.1 Conclusion
CHAPTER ONE
1.0 INTRODUCTION
Promotion is the gradual upgrading of the civil servants in Nigeria. The upgrading of the civil servant is a motivational incentive for greater productivity motivational needs are of total importance and significance because the success or failure of any organization is largely determined by the output of such organization. then have been cases of inefficiency in the public bureaucracy especially the local government system. The resultant effect is that many of such local government system find it difficult to meet up with the demands made on them by the citizenry. Multitude of them fails in their task of rural development. It has been suggested that the situation is not unconnected with poor promotion process of the employees. Therefore, it us vital that an effective computer designed system are installed in the local government as well as local government service commissions to facilitate quick promotion process. The local government service commission has been empowered by law to promote the senior civil seriates working in the local government system.
1.1 STATEMENT OF THE PROBLEM
Organizing the promotion process has been a great problem to the Enugu State Local Government Service Commission. The processes involved are often inaccurate due to incorrect information information’s are collected haphazardly.
1. The compilation of senior staff nominal roll by the various local government in the state is often inaccurate due to lock of correct information.
2. The compilation of the staff seniority list is often distorted through corrupt practices. This is because there are no effective computer system to check it. Therefore promotion according to seniority is not denied. The compilation of the senior staff nominal roll is done manually. This wastes time in the promotion process. The above-mentioned problems in the system have prompted the researcher to look for ways of curbing the collection of senior staff data manually.
1.2 PURPOSE OF THE STUDY
The implementation of this research for the improvement of the promotion scheme will help the case study to improve and facilitate the promotion process. The computerized design will also help the Enugu punctual and accurate in carrying out the promotion process of the local government councils within and outside the state to implement the design to improve the promotion productivity.
The research design will also help both the Federal and state civil service commission to facilitate promotions of their staff. Finally the research will be an addition to other research work already done on the topic.
1.3 AIMS AND OBJECTIVES OF STUDY
The aims and objectives of the study is to improve the promotion process of civil servants who are normally stagnated in one grade level for many years. It will also help the malpractice encountered in the preparation of staff seniority list and nominal rolls.
Another aim is to ensure that there is accuracy and efficiency in the promotion purpose. The research will also ensure that the service commissions will always have a standby records of its entire staff installed in its computers for easy access and use for promotion.
SCOPE AND LIMITATION OF STUDY
1.4 SCOPE OF STUDY
This research study is restricted to the Enugu State Local Government Service Commission, Although it is supposed to cover the whole of Nigeria civil service, but due to time, France and other logistics, I had to limit myself to the Enugu State Local Government Civil Service. In the promotion process of the following criteria.
1. Serial seniority number of staff
2. Name of staff
3. Date of 1st appointment
4. Date of previous promotion
5. Date of present promotion
6. Present grade level
7. Performance (Apery form scores)
1.5 LIMITATIONS OF THE STUDY
There are insufficient materials to carry out the research study. Poor attitude of most people responsible for giving reliable information. Time and finance were also factors that militated against this research work.
1.6 ASSUMPTIONS
With the nature of problems involved in the promotion process in the civil service, it is assumed that
(1) The new system will eliminate the delays in the promotion process.
(2) Ensure that proper data and records are readily available for use in promotions.
1.7 DEFINITION OF TERMS
NORMINAL ROLL: This is a document that contains the names of staff working in the local government areas of the state.
SENIORITY LIST: This is a list that contains the seniority level of all the staff, this include the senior and junior staff.
PERFORMANCE EVALUATION FORM: This is a form that is submitted to the promotion committee by heads of department on the performance at each staff on jobs assigned to him/her.
ACCELERATED PROMOTION: This promotion is given when a staff performs excellently in his or her job He/she is promoted above his colleagues in the same grade level.
ANNUAL PROMOTION: This type of promotion takes place every year in the service.
COMPUTER SYSTEM: A device or system that is capable of carrying out a sequence of operations in a distinctly and explicitly defined manner. The operation are frequently numerical computation or date. Manipulations but also include inputs/outputs. The operations within the sequence may depend on particular date values.
COMPUTER PROGRAMS
A set of statements that can be submitted as a unit to some computer system and used to direct the behaviours of the procedure to be followed by the computer system in order to obtain the required result.
COMPUTER FLOWCHART
A low-level graphical representation of the primitive actions performed by the program rather than on data structure employee.
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