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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED RESULTS PROCESSING SYSTEM (A CASE STUDY OF UNIVERSITY SECONDARY SCHOOL ENUGU)

 

ABSTRACT

          The status of computer application in schools is growing with increase in awareness of roles of computer in education. Many schools now see it as a necessity to introduce computer in their various departments for the effective and efficient dispensation of their service. For the time being teachers find it difficult to process the results of student within the short range of time given or available to them which ranges from the day the school examinations end to the day of vacation. This project is designed to help secondary schools in quick and error free results processing. It meets the various needs of teachers in results processing as described by some teachers in university secondary school Enugu.

 

 

ORGANIZATION

          This project is organized in chapters and each treats a particular topic of the project.

          Chapter one is the introductory part of the project showing why undertaken the project. It also identities the problems encountered in the manual operation, the purpose of the study, the delimitations and limitations are in deeded. Also the terms relevant to the project are defined.

          Chapter three is the design of the study. The methodology of the research is discussed in this chapter, the source of data and the procedure for collecting the data is also included.

          Chapter four is the methodology of the system design which is classified into functioned specification and technical design stage.

          Chapter five is the documentation of the project.

          Chapter seven is the summary, recommendation and conclusion, and finding is the reference of the books used to collect the fact used.

 

 

TABLE OF CONTENTS

  CHAPTER ONE

1.0    Introduction                                                                           1

1.1    Statement of problem                                                            1

1.2    Objectives                                                                               2

1.3    Purpose of study                                                                    3

1.4    Delimitation                                                                            3

1.5    Limitation                                                                               4

1.6    Assumption                                                                            4

CHAPTER TWO

1. Literature Review                                                                   6

CHAPTER THREE

3.0    Description and analysis of the existing system                  9

3.1    Fact finding method used                                                      10

3.2    Organizational structure                                                       10

3.3    Objectives of existing system                                       12

3.4    Input, process and output analyses                                     13

3.4.1 Input analysis                                                               13

3.4.2 Process analysis                                                           13

3.4.3 Output analysis                                                            14

3.6    Problems of the existing system                                            15

          3.7 Justification for the new system                           16

          3.8 Information flow diagram                                      17

CHAPTER FOUR

4.0 Design of the new system                                                18

4.1    input specification and design                                    18

4.2    Output specification and design                                 18

4.3    File design                                                                     19

4.4    Design standard                                                           21

4.5    System flow chart                                                         21

4.6    System requirements                                                   23

4.6.1   Hardware requirements                                            23

4.6.2  Software requirements                                                23

4.6.3   Operational requirements                                         23

4.6.4 Personnel requirements                                             24

CHAPTER FIVE

 5.0   Implementation                                                            25

5.1    Design standard                                                           26

5.2    Program design                                                            26

5.3    Program flowchart                                                        28

5.4    Pseudocode                                                                  34

5.5    Coding                                                                           35

5.5.1 Test data or test run                                           35

5.5.2 User training (an overview)                                36

5.5.3 Cutover process                                                 36

CHAPTER SIX

 6.0   Documentation                                                             37

6.1    User documentation                                                    37

6.2    Program documentation                                              38

CHAPTER SEVEN

 7.0   Recommendations, summary and conclusion           40

7.1    Recommendation                                                         41

7.2    Summary                                                                      42

7.3    Conclusion                                                                             42

References

Source listing

List of figure

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAPTER ONE

1.0   INTRODUCTION

          A students result is the criteria for the measurement of the students capability in terms of academic work in the school. It is also used to measure a students capability in each subject offered by the student.

          Without an adequate results processing system, the aim for which results are produced may not be achieved, because of slightest mistake made during the  process might lead to a very big problem, which may reduce or eradicate the ability to grade a student from his school result.

          For this reason an effective, efficient and error free results processing system should be designed and implemented in our schools for proper running of the schools system.

          This project is there fore embarked upon to design and implement a computerized results processing system for secondary schools using university secondary school Enugu as a case study to know the problems encountered in the manual system and how these problems can be solved.

 

1.1   STATEMENT OF THE PROBLEM

          Personal interview with some staff university secondary school Enugu revealed that the  manual method adopted in results processing pose some problem, these problems include the following:

1. POOR SECURITY OF DOCUMENTS: Printed documents often get lost at each point in time some of these documents get eaten by termite and other insects, some are taken away by intruders while other are easily misplace by those in charge of it. Students also may have access to the result sheet and increase their scores.
2. UNTIMELY PROCESSING RESULTS: The period of time available for the processing of results makes the job through for teachers. This short period of time which ranged from the end of the exams to the day of vacation makes teachers work round the clock to make sure vacation, but most of the times teachers find it impossible to cope with this short period of time, as a result of this results are ready sometimes weeks after vacation.
3. PRODUCTION OF INACCURATE RESULTS: Sometimes mistakes are being made by teachers during the calculation of total scores of a student in a particular subject, average scores and grades of students this lead to the production of inaccurate results.

 

1.2   AIM AND OBJECTIVES

          All efforts in this  research are geared towards the gathering of sufficient information’s that would help in making useful suggestions for the alleviation of manual processing of results in secondary schools

          Considering the processing speed, storage and retrieve of information facilities, the computer becomes indispensable in results processing. The aim and objectives of this project is to design a software which can perform the following.

1. Eradicate the frustration student undergo when one students result is given to another or when one students, results is miscalculated due to manual error.
2. Reduce the length of time spent trying to process students results.

 

1.3   PURPOSE OF THE STUDY

          There are many problem involved in the manual system of results processing in secondary schools, some   of these problems include the following: poor security of result documents, production of inaccurate results and untimely processing of results.

          The purpose of this project work is to design develop a program which will help to eradicate these problems encountered in the manual system of results processing.

 

1.4   DELIMITATIONS

          The secondary school system comprises of many systems of which the results processing system is one of them. But this project work is limited to only the results processing system as it is the only system it is applicable.

 

1.5   LIMITATION

          There are the uncontrollable factors that act as constraints to the effort of the researchers to produce a more sophisticated project work.

1. TIME:- This research is a task that require much time. This work had to be done during the second semester which is a crucial period for the students, the researcher had to combine the writing of the project with receiving lectures and preparing for exams within the short period of time available.
2. FINANCE: The researchers encountered financial constraints during the process of the research.
3. LIMITED INFORMATION: For one reason or the other people fail to give information and text books available for the research work insufficient as a result of this,   the researcher could not get all the required information.

 

1.6   ASSUNPTION

          it is assumed that the program to be designed for this project work will act as in aid to facilitate the processing of error free results, hence it gives feed back as an error free output.

 

 

 

 

1.8   DEFINITION OF TERMS

          For the proper under standing of this project the following terms are defined.

Computer: An electronic device which receive input and as capable of processing them and derive result as it output.

 

1.9   SOFTWARE:

A collection of instructions  which are designed to solve a specific problem or to control the operations of the computer.

 

1.10  COMPUTERIZARION

          The process of using computer to control a particular operation.

MANUAL: the usage of man power in operation

INPUT: This refers to what is supplied to the computer for processing.

OUTPUT: information produced by the computer

ERROR: A mistake.