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Research work on: DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE  STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA AMUFU, ENUGU STATE)

ABSTRACT

          The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day. Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time. In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result)

          This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up.  For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.

 

 

TABLE OF CONTENT                                                                          ii

CHAPTER ONE

Introduction                                                                                      1

1. Background of the study                                                         1
2. Statement of the problem                                                        4
3. Purpose of the study                                                      5
4. Significance of the study                                                         6
5. Scope of the study                                                                   7

CHAPTER TWO

2.1     literature review                                                             8

2.2     nature of admission process                                          11

2.3     problems inherent from admission                                15

1. need for (computerization) an online                             17

CHAPTER THREE

Description and analysis of the existing system                      20

1. Facts findings method used                                           21
2. Organizational structure                                                          23
3. Objective of the existing system                                    25
4. Input, process and output analysis                                25
5. Information flow diagram.                                             29

CHAPTER FOUR

Design of the new system                                                        30

1. Output specification and design                                              30
2. Input specification and design                                       32
3. Flowchart (system) / procedure chart                                      34

CHAPTER FIVE

System implementation                                                           39

1. Pre – conversion                                                            39
2. Conversion proper                                                                  39
3. The parallel approach                                                    40

CHAPTER SIX   

Documentation                                                                        46

1. How to run the program in dbase iv                              46
2. How to quit the package (dbase iv)                               47              

CHAPTER SEVEN

7.1     Recommendation                                                           48

7.2     Conclusion                                                                     49     

Reference                                                                       52                                                              

 

CHAPTER ONE

INTRODUCTION

1.1     BACKGROUND OF THE STUDY

          Computer, the versatile data processing machine has been found very useful in every human endeavor since its incursion into many fields of study, industry, business, sciences and technology in general. Payroll is being prepared by organization, committees, governments and other business firms, it is also part of account department, many organization concern. It is used for the preparation of worker’s salary daily, weekly or monthly.

          The payroll module which helps in data processing, processes monthly pay of all the employees in state civil service commission. The module maintains staff loans, advances, tax and other deductions from staff pay. It also performs annual increment on the salary of qualified staff each month. The payroll list every employee for whom the computer has produced a payroll chewue and shows for each employee what deductions are subtracted from gross earnings to arrive at net pay. This report is reviewed by the manager of the payroll department before the cheques are released for distribution.

1.2     PROBLEM DEFINITION

          Over the years, manual method of payroll has been used. This method has its problems. It has been proven to be very ineffective and inefficient. Some of the problems are

1. The job of preparing salary payment manually is tedious causes delay
2. As a result of the problem above, manual method have a lot of discrepancies.
3. This method encourage fraud figures are easily manipulated and changed.
4. The manual method requires people who are competent in mathematics related computation to do a reliable job. As a result people of such are very scarce.

1.3     OBJECTIVES OF STUDY

          The study aims at designing a payroll accounting system that will help to eliminate mistakes, delay and frauds associated with manual calculation of workers salaries and entitlements

1.4     SCOPE OF THE STUDY

          The study aims at designing and implementing a state civil service commission payroll accounting system Enugu

1.5     LIMITATIONS

          In the process of carrying out this research work, some factors tried to hinder the free flow of work. These factors include

1. TIME: Time factors in the sense that the semester was short and as a result combining this work with studies was tedious.
2. FINANCE: Finance were rather on the lean side and as a result it affected the carrying out of the research in that monetary commitment was needed for going to the case study, photocopying document, browsing etc.
3. LUKWARM ATTITUDE OF THE STAFF: The staff of the payroll department were rather hostile and aggressive owing to the fact that the felt if this activity is computerized they might loose their jobs to the computer.

 

1.6     ASSUMPTIONS

          If the designed new system is implemented it may improve and to a large extend enhance the activities of processing staff salary payment in state civil commission Enugu Office

          The workers will be relived by the tedious tasks facing them in the discharging of their duties. They will have more time to themselves and also increase their standard of work

 

1.7     DEFINITIONS OF TERMS

COMPUTER:     Computer in management and business studies (1979) defined a computer as an electronic device that is capable of inputting and outputting, sorting, storing and retrieval of information stored in it.

PAYROLL:         List of employee and all their wages and salaries including their allowance and deductions.

SALARY:  This is usually a monthly payment for regular employment on a yearly basis.

SHIFT ALLOWANCE:         This sis the allowance granted to an employee who work on shift basis

ARREARS:         These represent the accumulation of staff entitlements

RENT SUBSIDY:                   These represent the rent given to an employee for his or her house,        

FLOWCHART:  It is a pictorial represent of information in data processing by means of symbols and interconnecting linking the generations.

TRANSPORT ALLOWANCE:      This is the allowance given to a staff for his transportation to work.